Appropriate age groups:
Elementary School
Middle School
High School & Beyond

General purpose of letter:
This is a sample letter to inform the principal/guidance counselor that your child will not be attending school. This letter should be sent a week prior to the event. List contact numbers so you can be reached for any questions. As an example, this letter describes a child that will be absent due to an after school program that is taking the group to a special event. This type of letter could also be used if your child needs the day off to go to the doctorÆs office or to have special ôat riskö testing done.

Sample letter:
Date

Ms./Mrs./Mr. [Name of Principal]
Job Title
School Name
School Address
City, State, Zip Code

Dear Ms./Mrs./Mr. [Name of Principal]:

This letter is to inform you that my child, [Child? Name], will not be attending school on [date]. [Child? Name] will be participating in a [give title of event] at [location of event]. [Child? Name] is in an after school [Name of Program] at [Name of Organization].

[Name of Program/Organization] has been selected to give a workshop at this event. [Child? Name] and other members of [Name of Organization] will be sharing personal knowledge, experiences, and ideas with school groups in attendance.

If you have any questions, feel free to contact me at home, [home phone number], or at the office, [office phone number].

Thank you.

Sincerely,
[Signature]

[Your Name]

[Parent?/Guardian? Name]
[Best time to be reached]