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Appropriate age groups:
Preschool and Younger
Elementary School
Middle School
High School & Beyond
General purpose of letter:
This is a sample letter sent to the chairperson of your child's special education team to request a meeting. Even though there is an annual review, you have the right to request a meeting at any time. Some reasons to request one are:
Your child has met one, or several, of the goals written in the IEP
Your child is not making any progress toward her IEP goals
You feel additional services should be added
You feel a service is no longer necessary in order for your child to succeed
Your child has experienced major changes, such as illness, surgery, or injury
When writing your letter, identify your child, her date of birth, her school, and her grade. Also indicate the issues you want to discuss and the people you would like to attend.
Sample letter:
Your Street Address
City, State, Zip Code
Date
Name of Chairperson
Title
School System Name
Street Address
City, State, Zip Code
Dear Ms./Mr. (Name of Chairperson):
I am requesting an IEP review meeting concerning my child, (Child's Name), who is in (Grade Level) at (School Name). Her date of birth is (Birth Date). I would like to discuss:
(List Issues)
Please schedule the meeting so that the following people can attend: (Names of People).
I can arrange to meet with you on (Days) between (Range of Time). Please let me know what time would be best for you.
I look forward to hearing from you soon. My daytime telephone number is (000) 000-0000. Thank you for your time.
Sincerely,
(Your Signature)
(Your Name)
Other suggestions and comments:
Keep a copy of the letter you actually sign and send for your records. Don't forget to use this template to record notes from your meeting.
Learn more about special education, communication, and letters.
Adapted from "Special Education and Related Services: Communicating Through Letter Writing" published by National Information Center for Children and Youth with Disabilities.
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